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Jennie Adams - State Chair 86 Rollo Road, Grantsboro NC, 28529 | Tel/Fax: 252.249.2825 |
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Meet Director - Letter from Mary Hoagland |
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From: Mary Hoagland Date: January 10, 2008 |
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1/8/2008
Dear Meet Directors,
We have another very busy season ahead with many meets on the same weekend.
ASSIGINING: The USAG Board has set up recommendations for assigning judges based on numbers collected from the Meet Intent forms. In some cases you will be assigned fewer than 8 judges, judges for only one day, or some judges that are not rated Level 10. The assignors will do everything possible to make sure you have enough properly rated judges to accommodate your meet. However, to cover all meets you may have to use creative scheduling such as two events at a time or have two level 10 judges follow the optional gymnasts while the lower rated judges cover the Prep Op gymnasts.
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version NORTH CAROLINA MEET DIRECTOR PACKET
Enclosed is information you will need to run your meet.
Judging List. This serves as your contract from the assigned judges. The assignors will send the list to you no later than 3 weeks prior to your meet. This is usually done via e-mail. Please note on your Request form an e-mail address that is checked once per week. If you do not have access to e-mail please note a mailing address on your Request Form. Judges will bring to the meet site any updated professional information as well as their Social Security number. If needed, the assignors will notify you of replacements.
Changes. The Request-For-Judge Form serves as your contract with NAWGJ. You should make changes or cancellations of officials as soon as possible and no later than 7 days prior to your meet date. Please notify all contracted judges and Mary Hoagland of any changes in writing or with a personal phone call. See R & P 68-69.
Meet Schedules & Maps. Send maps and schedules to all assigned judges, Jennie Adams, and Mary Hoagland. This should be done at the same time schedules are sent to participating clubs. Please include the Hotel information, Gym name, meet address, Meet Director’s name and a number where someone can be reached on the day of the Meet. A hard copy of meet information should be available as well as electronic notification to assigned judges.
Hotel/Travel. Please contact judges to determine their hotel needs. (Anyone that would have to leave their house prior to 6:30 AM to arrive 30 minutes prior to March-In is eligible for a room the night before). Judges that drive back and forth for a two-day meet are not eligible for mileage both days (R & P pg.68) if lodging is provided. If you are not willing to provide housing for judges please note this information on your Request Form.
Meals. Any meal provided by you should be nutritious and at least one meal per day should be hot. (IE casserole or lasagna). Include information about meals to the judges with meet information. Judges with dietary restrictions should bring their own food. Judges that travel over 100 miles may be eligible for per diem in addition to a meal provided on site.
Meet Needs:
Equipment: Specs in Rules and Policies part 6. Meet set up part 2. In addition: Writing pads, pencils, staplers, flag, etc. should be placed at each chief judge’s table.
At State Meets, 8-10, must have start value and score flashers for each judge.
Volunteers
Forms
Please contact me if you have any questions concerning the judging aspect of the meet.
Have a Great Season!
Mary Hoagland NC SJD 6614 Creek Ridge Road Wilmington, NC 28411 910 392-0885 h 910 790-3378 f
*Forms are available at NC Web page www.nc-usag.org. Or ^USAG Web www.usa-gymnastics.org
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