MEMORANDUM

TO:                  MEET DIRECTORS, NATIONAL CHAIRS, REGIONAL CHAIRS, STATE CHAIRS AND TECHNOLOGY SCORE SUPPLIERS

FROM:            Kathy Feldmann, Vice President – Member Services

                        Kathy Kelly, Vice President – Program

DATE:             January 11, 2009

RE:                   Allowed information for posting meet results on-line.

                        No Athlete birth dates, addresses, club address or personal contact information is allowed.

As of this notice, it is no longer permissible to list any athlete’s date of birth, age or personal contact information on public access pages for online meet results. The Age Group of the competitors may be part of the results.  We also request the meet director lists only the club’s name and state and does not publish the address of the club.

Meet Directors must state on their entry form that the results of the competition will be posted online on their club site or state/regional site.  Club owners/directors /coach must state to the parents that meet results will be posted on line at club/state/regional/national websites

The Children's Online Privacy Protection Act (15 U.S.C. §§ 6501-6506) allows parents to control what information is collected about their child (younger than 13 years old) online. Operators of websites that either target children or knowingly collect personal information from children are required to post privacy policies, obtain parental consent before collecting information from children, allow parents to determine how such information is used, and provide the option to parents to opt-out of future collection from their child.

Although the meet director is not getting the information directly from the child, it is in the best interest of our members to respect their privacy in the areas of specific information such as birthdates, addresses, social security number and phone numbers.