Time to Request Judges 2010-2011

August 2010     Read entire letter carefully and retain for future references              Request will be taken in order received.

To insure your meet will have judges send the Request-For-Judge Form and the $3 per judge booking fee postmarked no later than August 25, 2010 (Fall) & December 12, 2010 (Spring 2011).

The request-For-Judge Form and received booking fee will serve as your contract with NAWGJ.  Booking of officials will not take place until both the fee and the form have been received.  Changes to the *Request form should be made to Mary Hoagland and Dianna Gasquez as soon as possible and no later than 7 days prior to your event. We will use information from the USAG Intent Form to assign the proper rated and number of Judges. 

AAU meets follow the same priority schedule as USAG.  If you are hosting a dual meet use one request form and note the different sessions on the form. 

Intent Forms are due to Sarah Myers sarahslaptop@triad.rr.com  by August 6, 2010 (fall) and November 21, 2010 (spring).  Kidsport 3370 Church street Burlington, NC 27215 Fax: 336 524 9714.  These Forms are very important for planning qualifying meets please take the time to fill it out and send it in so meets can be held and staffed appropriately.

Sarah has/will compile a master list from the intent forms with estimated numbers, by level, for each meet.  Meet Directors will be notified of these estimated numbers soon after the intent date.  Meets are asked to cancel by the date Judge’s Requests are due.  Please notify Sarah Myers, Mary Hoagland, and Jennie Adams in writing of your cancelled event.  This is so clubs and families can make other arrangements for qualifiers.

NAWGJ assignors will be assigning Judges, for fall in August and spring in December.  Tentative assignments will be posted at both Judges Cups.  When assigning judges they will assign the most experienced and closest judges available to your meet.  There may be an occasion when judges have to travel in order to spread experienced judges through out the sites.  Specific judging requests may be made in writing and will be honored if possible.

Please contact me if you have questions or concerns.

Mary Hoagland NC Judging Director

Information to Remember:

August 6, 2010 (compulsory) November 21, 2010 (Optional) Intent letters are due to Sarah Myers

** The Request- For- Judge Forms are DUE August 25, 2010 (fall) & December 12, 2010 (Spring). 

Meet cancellations due: Cancellation fee if not cancelled by August 25(fall) December 12 (spring) !

*Failure to notify, in writing, the Judging Director/or contracted judges prior to the 7 day period will result in your being charged the first session judging fees.

** Meets added after the USAG Calendar will not allow athletes to qualify for State Meets but requests will be honored, if possible, when the Request Form is submitted 30 days prior to the meet date.

*** USAG has stated that Judge’s are not allowed to accept gifts from Meet Directors as much as we love your wonderful gifts please do not offer judges gifts this season.  If you have already purchased/received judge’s gifts for this season you may go ahead and offer them for this year only.

NC USAG has issued the following guidelines (based on the Intent Forms) for the number of judges and days you may request.

1-20 Athletes: Request 2 judges 1 day    (only if they are available)

21-50 Athletes: Request 2 judges 1 day

51-160 Athletes you may request 8 judges for 1 day or 4 judges for 2 days

161+ you may request 8 judges for 2 days

 When there are more judges requested for a given day than can be assigned the Meet Directors are asked to work with each other and the Assignor to share judges (IE Saturday one site Sunday another site).  If an agreement cannot be reached by the Meet Directors the Assignor will notify USAG and NAWGJ and they will make a decision that allows the most meets to be serviced.

If the number of gymnasts entered significantly changes or you are hosting athletes from another state you may request more judges or cancel judges up to 1 week prior to your meet.  Optional Judges will be assigned when there are optional gymnasts in the meet.  However, the meet director may have to adjust the schedule/rotations in order for the properly rated official to judge the correct level of athletes. (IE 2 level 10 judges must evaluate level 10 athletes)  

Send Requests/checks to:

NC NAWGJ

Mary Hoagland

6614 Creek Ridge Road

Wilmington, NC 28411

Phone: 910 392-0885

Cell: 910 612 6960

Fax: 910 790-3378

E-Mail: marygymjud@aol.com

Dianna Gasquez

Phone: 910 392-0559

E-Mail: diannagym@netzero.net

Jennie Adams

86 Rollo Road

Grantsboro, NC 28529

Cell: 252-514-5870

E-Mail: jenniekadams@coastalnet.com

also jennie.adams@arapahoe.charter.k12.nc.us